Delegating is not a bad word. It doesn't mean you can't do it all yourself; it means you're a strong enough business owner that you can identify projects that would be good for others to do. Delegating is important because you can't—and shouldn't—do everything yourself.
After becoming an Executive Virtual Assistant, I found that delegating is one of the hardest things for most managers and business owners to learn. But there are many reasons delegating is good for your business.
If you are like most business owners, time is something you never seem to have enough of. It rules your calendar and your day whether it’s a work day or a weekend.
When you own a business it’s no different. For each thing you cross off your list there are at least ten more behind it that need to be done. That is one of the reasons delegating is good for your business.
Delegating allows you to finish more jobs in a shorter period of time. Therefore, it saves time to be used on other work projects or on more enjoyable activities, such as spending it with your family or friends.
Allowing others to help you with the workload by delegating duties to them can reduce your overall stress. This is another of the reasons delegating is good for your business.
Reducing stress levels is important to prevent job burnout as well as keep you in good physical and mental health. Stressed out people get illnesses more frequently and don’t perform as well at work.
Increasing profits is another of the reasons delegating is good for your business. You can delegate to others by giving them assignments that free up your time.
Once you have a little more wiggle room in your schedule you can do other things only a business owner can and should do. Although some of those things include managerial tasks, another could be additional marketing which can raise business profits.
By delegating work to others, the individual is transferring work to people whose skills better fit the task(s). For example, it would not make efficient sense to have the CEO do administrative work; it is better done by others. Therefore, it improves the efficiency of the individual delegating the work and lessens their stress.
Guidelines for Delegating Tasks
Although delegating tasks boosts efficiency and productivity, and improves time management, it is important to delegate tasks correctly. Here are some things to keep top-of-mind:
- Ensure that the objectives are clear and that the person taking on the additional responsibility has the tools to do it well.
- Ask for any concerns and be open to suggestions and ideas.
- Provide a guideline on the amount of time and/or money to be spent on the delegated task.
- Play to the individual’s strength – each person has a unique skill-set and talent. Delegate work that is likely to result in better overall efficiency.
There are clear benefits to delegating work, and more efficient for business owners.